Host A Show
If you're looking for a magical theatrical performance for your venue then look no further! Hosting a a production by us couldn't be simpler.
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What Do You Get?
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Access to a digital resource pack with images, press releases, digital copy and more!
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Up to 10 x A3 posters
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Up to 25 x A4 posters
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1 x 0.5 x 1m vinyl banner, where required (We print our own so if alternative sizes or more are required please get let us know. Please note additional charges may apply)
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Overprinting on all the above, using your logo
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Online ticketing via our website (for further details see below)
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Telephone ticket sales via our box office number
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Front of house management on the day of the performance if required
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Additional posters, banners and flyers can be provided at a reduced cost to our venues. Please note that in summer 2023 we had over 3500 unused flyers returned to us so have stopped offering these as part of our standard package. Please contact us if you would like to chat about including flyers for your venue
STAGING
A fantastically staged production that takes care of the venue. We use rubber foot staging that is adjustable in height so we ensure audiences get the best view of the show whilst ensuring minimal damage to surfaces. We recognise the importance of our surroundings-that's why we are considered by many to be the best!​
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ABILITY TO PERFORM ANYWHERE (Pretty Much!)
A bold statement but true! Because all of our shows have live music and song and all our lighting is battery operated. We don't need power so if you've got the perfect spot in your venue don't let a lack of power supply stop you from booking a show to perform there! We go where others simply can't!
INSURANCE
We can provide evidence of Public Liability Insurance upon request.
RISK ASSESSMENT
A detailed risk assessment of the performance to be used in conjunction with venue risk assessments.
ACCOMMODATION
We arrange and pay for all company accommodation and transport.
PRESS AND MARKETING
We provide you with all the show information, photos and press releases, as well as directly market via our social media channels on Facebook, Twitter and Instagram. We will also contact local and national press to support all shows.
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WORRIED ABOUT THE WEATHER?
Don't be! We perform in all but dangerous conditions and haven't cancelled a show yet due to weather! We've delayed the start time to allow for heavy showers/storms to pass but have most definitely performed in the rain on many occasion! If venues are able to provide an alternative indoor space we are more than happy to move location too-because we have easy to erect and flexible staging for all our shows this isn't a problem for us at all! If a show has to be cancelled due to the weather we will happily reschedule the performance for another day. We just ask that if you have sold tickets you inform customers, (we'll take care of any sold by This is my Theatre/TIMT) and honour everyone’s tickets –hopefully we can even sell a few more before we return too!
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What Do We Ask Of You?
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Booking now for
Summer 2024!
This is my Theatre requires the following from all venues:
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Where required to obtain a Temporary Events Notice
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To supply a suitable space for a performance. If you're unsure about the suitability of a space please drop us an email with photographs and we'd be happy to advise. If an outdoor space it's useful to bear in mind the orientation of the sun in relation to the site, proximity of roads, running water or mature trees, distance from the car park and toilet facilities, drainage, slope, acoustics, presence of animals and access for audience and our company van. If you need any help we're happy to arrange a site visit.
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To not to exceed the agreed audience capacity.
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If you have sold tickets to operate a box office at the entrance to the site on the day of the performance where possible. If this isn't possible then we can arrange this for you. We will provide a member of our team to manage tickets sold by This is my Theatre/TIMT
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To provide stewards for the performance site, in addition to those operating the box office.
NB - Stewards must be on duty throughout the performance.
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For shows with intervals stewards are also required to monitor the stage throughout the interval.
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To supply a secure room (not necessarily near the performance area) for the cast to use as a dressing room where possible. They will only use it before and after the show, and during an interval - not during the performance itself. If this isn't possible please just let us know so that we can advise the cast
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To supply light refreshments, including tea/coffee, for the This is my Theatre team where possible. Drinking water must be available. If this isn't possible please let us know before so we can bring supplies-some of our venues are in the most rural locations so we try to come prepared!
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We ask for a non-refundable deposit on all bookings of £100 to secure the date and cover initial administration and marketing costs.
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On box office split arrangements we may ask for a guarantee of up to £1000. Guarantees are priced according to capacity of venue and, as we work with a lot of small charities, the financial ability of the hosting group. Please email us to discuss, particularly if you are a small venue or charity organisation-we are happy to negotiate and would hate for this to put you off having a show!
Financial Options
SHOW BUY-OUT
We offer all our productions at a show buy out price based on capacity of your venue. We cost buy-out prices at £10 per person with a minimum buy-out fee of £1020 (£850 +VAT). If you are a small venue (less than 75) please contact us to see how we can create a financial package to suit. As we don't use amplified sound we recommend audiences are capped at 300. We cap our buyout fee at £3000 (£2500 +VAT) for audiences up to 300. Please note that additional charges may be applied for larger capacity venues/venues requiring additional set up/technical/administration costs.
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For multiple performances booked during a season we offer a 10% discount on each additional performance.
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BOX OFFICE SPLIT
We are happy to consider a percentage of the box office takings or even a combination of box office and fee as long as our costs can be met by our share of the ticket sales. We ask for a guaranteed number of sales to cover contribution towards our basic costs for example actor wages, travel to the venue and administration of the event. Please contact us to discuss this option.
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We base the % split according to capacity of the event.
Please note that for venues less than 150 we offer box office splits at 20% of ticket sales to venue. This ensures that our costs our covered for the performance. Please do contact us to discuss
For venues larger than 150 we offer a higher % split to venue. Please contact us to discuss.
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Please note: Prices for performances outside of mainland UK will be negotiated to include travel costs.
Online Ticketing
We offer a secure, online ticketing service via our website to enable customers to pay for tickets with credit/debit card or by PayPal.
The customer receives an email confirmation with their tickets ready to print or keep on their phones for use on the day of the show.
The system also produces a door list for each venue so if anyone loses tickets they can still be admitted.
How does it work?
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ALLOCATIONS:
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The Venue decides, in conjunction with This is my Theatre on an allocation of tickets to be made available for sale online. For example we're allocated 150 out of a capacity of 300 tickets to sell online. The Venue now has 150 physical tickets to sell.
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We then keep in touch throughout the sale period.
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If either party sells all of their allocation and there is still time before the performance date we can redistribute the remaining tickets held by the other to ensure that together we sell as many as possible!
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Any unsold tickets are made available on the door on the day
RECONCILIATION:
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After the performance we will email you a breakdown of sales via our box office (both phone and website sales)
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We can then decide how best to reconcile: either we can send you ALL money taken by This is my Theatre and then invoice you in the normal way; or This is my Theatre can keep all the ticketing money we have taken and then submit an invoice adjusted accordingly.
BOOKING FEE:
This is my Theatre charges the customer a £2 booking fee which includes:
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Our administration costs
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A percentage of each transaction to be paid to the online payment providers
We keep this separate so that each ticket can be accounted for on its FULL face value. This keeps the accounts much simpler-which makes our office team happy (and we like them to be happy!)
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Please note that we may charge a small set up fee to venues for our ticketing service.
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Depending on your venue and requirements we will manage your event under either This is my Theatre or TIMT.
We manage our smaller venues under This is my Theatre and our larger scale venues under TIMT. You will still get the same great quality shows and service from both companies (it's the same amazing team) but this just helps us to tailor how we help you to get the most out of having one of our shows and support you, your staff and/or volunteers in the best way to make hosting a show easy and stress-free!
Have a question or want to book a show?
If there's anything we haven't answered or if you just love what you've seen and want to book at show please don't hesitate to get in touch either by phone:
07732 253311 or via our contact form: